FERPA - Student Consent Record Release

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

(1) The right to inspect and review the student's education records within 45 days of the day Pikes Peak Community College receives a request for access.A student should submit to the Records Office a written request that identifies the record(s) the student wishes to inspect. The Financial Aid and Records director will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Director of Financial Aid and Records, they shall advise the student of the correct official to whom the request should be addressed.

(2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask PPCC to amend a record should write the PPCC official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If PPCC decides not to amend the record as requested, PPCC will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The right to provide written consent before PPCC discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.PPCC discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted as its agent to provide a service instead of using college employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the college. Upon request, PPCC also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

The Colorado Community College System considers the following to be directory information and PPCC staff may disclose this information, without prior consent, to anyone inquiring in person, by phone, or in writing:

  • Student name
  • Student participation in officially recognized activities and sports
  • Student major field of study
  • Dates of student attendance
  • Degrees / certificates student has earned
  • Most recent educational institution attended by the student

Directory information is limited to the current academic year only.

Additionally, student names may be released for graduation listings and lists of special awards, honors and events released to the news media. All other information contained in your records is considered private and not open to the public without your written consent.

(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College/University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901