Frequently Asked Questions About DegreeCheck

Common Questions

What is DegreeCheck?

  • DegreeCheck is a web-based advising tool which will produce an easy-to-read and user- friendly academic evaluation to help students and advisors monitor progress toward degree completion. DegreeCheck looks at the degree requirements of the PPCC catalog and the coursework completed to give students and advisors better information in selecting coursework and understanding degree requirements. DegreeCheck is designed to aid and facilitate academic advising, but is not intended to replace face- to-face advising sessions. DegreeCheck is neither an official academic transcript nor an official notification of completion of degree requirements.

Why Should I Use DegreeCheck?

  • DegreeCheck will help students speed up graduation time by providing intuitive web access to student’s degree plan.

What are the benefits of using DegreeCheck?

  • DegreeCheck will help you:
    • Determine what requirements you need to fulfill in order to complete your degree.
    • View individual course grades and cumulative grade-point average (GPA).
    • Determine which courses you have taken or transferred, and which ones count as electives.
    • View transfer credits, waivers, and exemptions applied toward degree.
    • See how your coursework could be applied toward another degree or certificate using the What-If option.
    • Confirm your academic standing.
    • Learn the prerequisites and corequisites for some of the courses by clicking on the course numbers.

Who Will Use DegreeCheck?

  • All students will use DegreeCheck.
  • Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.

Is my information confidential?

  • Yes. Like other processes you use through the myPPCC, DegreeCheck is accessed through your secure login. Remember that your advisor, faculty, and authorized staff will be able to view the information contained in DegreeCheck.

What is an audit?

  • A DegreeCheck audit is a review of past, current and "planned" coursework that provides information on completed and outstanding requirements necessary to complete a degree or certificate.

Can I register from DegreeCheck?

  • No. Registration (including prerequisite checks) will continue within the myPPCC registration system.

Can I change my major in DegreeCheck?

  • No. Contact your Academic Advisor or the Records office to change your major.

Can I save or print my DegreeCheck academic evaluation?

  • Yes. With the ‘Save as PDF’ button, you can save or print a PDF version of your DegreeCheck academic evaluation. When doing so, please be aware of FERPA regulations.

Who do I contact if I feel my DegreeCheck is incorrect or missing information?

  • There could be several reasons information may not be correct. One is that DegreeCheck may not have refreshed since a change was made (the information is refreshed nightly). Second, there could be some paperwork that still needs to be completed. For example, if you are transferring in courses from another college, it is possible that PPCC has not received an official transcript or the coursework is pending review. Some additional errors may be as follows:
    • My degree/certificate is wrong on my audit. If you have not officially changed your program of study, contact your current advisor for instructions. If you have already officially changed your program of study, the DegreeCheck audit will only display your active degree audit. If your change is effective for a future term, the change may not reflect until that term.
    • The requirements for my degree/certificate are wrong. Look at the catalog term that appears on the degree/certificate requirements block of the audit. According tour records this is the catalog (bulletin) that you are using to complete your degree/certificate requirements. If you believe you should be using older or newer requirements, contact your advisor.
    • My transfer courses don't appear in the right place. If you are concerned about a transfer course that should be applying in the audit, contact your advisor.
    • Classes are not applying in the “right” place. DegreeCheck uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses. If you have further questions, please contact your advisor.
    • My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit. Talk with your advisor. Advisors can request to the designees of the Dean’s Office an exception to the standard requirements. Once exceptions are entered by the Dean’s office of the given school, the change will appear on the audit.
    • Contact the Registrar Office or Advising Office if there is an error that is not listed in this FAQ and you need additional assistance.

Can I access DegreeCheck from any computer?

  • Yes. Access to DegreeCheck is through the Web. Go to myPPCC and login for DegreeCheck.

How do I adjust my planner?

  • If you want to adjust a locked plan, see your academic advisor. If you have created your own plan, you can make changes to it on the Plans tab by going to the “View” drop down and selecting “Edit”.

Who has the ability to access DegreeCheck?

  • Currently, DegreeCheck is available to all degree-seeking students. Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.

How current will my information be in DegreeCheck?

  • The information in DegreeCheck is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeCheck tomorrow.

Can I see how many classes I have left to fulfill my requirements?

  • Yes. DegreeCheck is laid out in block format displaying degree and certificate requirements information. Look for unchecked boxes to identify requirements that you still need to complete. You can also select the “Registration Checklist” view within DegreeCheck to see only unmet blocks.

Are my grades visible in DegreeCheck?

  • Yes. Once grades have been processed at the end of the semester, they are viewable in DegreeCheck following the nightly refresh. Courses in-progress are listed with an "IP" grade.

I have been cleared for graduation, but DegreeCheck says that I haven’t completed all my requirements. Does this mean that I won’t be able to graduate?

  • Not necessarily. This can be a timing issue such as posting of grades for the current term. If you have followed through on any requirements you were told to complete, you should still be on track for graduation. Contact your advisor as soon as possible.

When should I look at my degree audit?

  • At least four times a semester. You should always review your audit:
    • Before you meet with your academic advisor to discuss registration for an upcoming semester.
    • After you register to ensure that the courses you selected applied to your requirements like you thought they would.
    • After your grades for each semester are posted.
    • Any time you make a change to your schedule or major.

I've seen the “@” symbol in several places on my audit. What does this mean?

  • This is a wild card in DegreeCheck. If the @ sign appears with course numbers after it (i.e., @100:200), it means that you can take any subject area with that level (a 100-200 level course from any subject area). If it appears after a subject prefix (i.e., ENG @), it means that you can take any course with that subject prefix (any course in English).

If I have additional questions about DegreeCheck, whom do I contact?

  • Contact your academic advisor.

What do I do with my extra Math and/or Science Credits?

  • The math field of your program requires a minimum of 3 credit hours. Anything over the three credit hours can apply to your electives. The science field of your program requires a minimum of 8 credit hours. Anything over the eight credit hours can apply to your electives as well (as long as the program you are in has math and/or science as an elective choice).

Using the Audit Feature

Using the Audit:

  • Your audit will display the courses you've taken or are registered for and will show you any degree and or certificate requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress.

Will I be able to view my entire course history?

  • DegreeCheck uses the information that is current for your transcript. You will be able to view any courses that have been completed, registered for, or transferred by the date your audit was last refreshed (data is refreshed every night). Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.

If I think my audit is incorrect, whom do I contact?

  • Your academic advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact Career Planning & Advising for assistance.

Where can I find my overall GPA?

  • Your overall GPA is the cumulative average college credit for the coursework completed at PPCC. The overall GPA is found at the top left hand corner of the "Worksheets" tab. It will be below your name and student ID.

How do I know what classes I need to take?

  • Your audit will outline for you courses still needed to meet degree and or certificate requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

Why isn't there a check mark next to a requirement I've already completed?

  • Your academic advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact Career Planning & Advising for assistance.

My Major still shows I am undeclared but I have declared a major. Why doesn't my major show?

  • Check with Career Planning & Advising department in which you submitted the Change of Major form.

Why isn't my transfer work meeting a requirement?

  • There could be two reasons:
    • First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study.
    • Second, all requirements have been met and this course is simply not needed.

If I withdraw from a class, will that be reflected in my audit?

  • Courses from which you have withdrawn will appear at the bottom of the audit under "Insufficient" with a notation of "W".

My advisor told me that a course I took would be substituted for a requirement. Why doesn't this information appear in my audit?

  • You should contact your advisor to resolve any substitution issue. Any waivers, substitutions, or exceptions for major, minor or concentration requirements must be communicated to the Career Planning & Advising office at any PPCC campus.

If all boxes are checked, does that mean I'm graduating?

  • Not necessarily. If you have applied to graduate, the Enrollment Services Center will perform a preliminary audit of your coursework prior to the add/drop period of your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate.

Using the What-If Feature

What is the "What If" feature?

  • The "What If" function allows you to hypothetically change your degree and or certificate. The "What If" audit will show you what coursework is required for the new degree and or certificate, what courses you have taken that satisfy requirements, and what courses are still left for you to take.

If I use the "What If" feature does this mean that I have to change my degree/certificate?

  • No. The "What If" function is for information purposes only. You will see the header "What If" audit displayed at the top of the audit whenever an audit is run on a "What If" scenario.

I'm thinking of changing my degree/certificate. Will I be able to see how my current classed fit into my "What If" degree/certificate?

  • Yes. The "What If" function will perform an audit based on the hypothetical degree and or certificate and will show how your completed, current, and planned coursework meets the requirements of the hypothetical degree and or certificate.

Can my advisor see my "What If" scenario?

  • Since "What If" scenarios are not stored on DegreeCheck, your advisor can only see your results if the two of you work through a "What If" procedure together.

Can I view multiple "What If" scenarios on the same screen?

  • Yes. DegreeCheck will allow you to select more than one degree at a time, or to select multiple degrees or certificates.

Can I save a "What If" scenario?

  • No. "What If" plans are not saved on DegreeCheck. You would need to run a new "What If" scenario next time you log in to see it again.

Can I print a "What If" scenario?

  • N/A

If I like what I see in a "What If" scenario, how do I initiate the changes?

  • Always speak with your advisor first. After consulting with your advisor, you may change your academic program using the Change of Major form or fill one out at one the Career Planning and Advising offices.

Using the Plans Feature

What is the Planner Feature?

  • The Planner is a tool for you to arrange course requirements into future semester blocks. You and your advisor may find this helpful as you forecast your academic career. It is recommended that you have an active plan and it is kept up-to-date, as this information may be used by PPCC administrators to determine the demand for various courses each term.

How do I create a plan?

  • Please note, that your official plan of study will be what is created by your academic advisor. However, by following the directions below you can create your own plan if you need to rearrange some courses, but we recommend making all changes with your academic advisor.
    • The "Still Needed" menu allows you to drag and drop courses from your audit into future semester blocks. You can also select the "+" button for a term, select course, and type courses directly into the planner boxes. You must enter the course as it is labeled in the catalog (e.g., ENG 121, not English 121).
    • Alternatively, you may wish to begin your plan with a template, which will lay out a suggested plan of study semester-by-semester. To do this, on the right side of the page click, "New Plan", and then, "Select Template". Complete the necessary information to search for an appropriate plan searching either by description, or using the Advanced Search. Select the correct plan by Catalog year and select your start term. Once the plan is populated, edit as desired, then click "Save Plan" to retain the plan of study you developed.
    • Note that any time the icon that looks like a yellow piece of paper with lines appears, you will be able to click on it and see if there is a note associated with your plan, term, or requirement.

Will putting courses in my planner change the way my audit looks?

  • No. Nothing entered on the Planner will affect your actual audit. You can, however, see how the courses you have entered in your planner will apply in your audit by clicking the "Audit" button at the bottom of the screen. Once run, the planner will display a new audit based on your planned courses. All planned courses will appear in blue.

Can I create multiple plans?

  • Yes; however, only the plan created with your advisor will be saved as an active plan. This information may be used by PPCC administrators to determine the demand for various courses each term.

Will my plans be saved?

  • Yes. DegreeCheck will allow you to save all plans you create; however, only the plan created with your advisor will be marked as active.

Will my advisor be able to see my plan(s)?

  • Yes. Your advisor can see your plan(s) and participate with you in the planning process. There is also a "Notes" feature for you and your advisor to keep additional information.
  • Your advisor will lock your plan after discussing it with you. Once your plan is locked, you will need to return to your advisor to make any additional changes to that plan.

If I put a course in my planner, am I automatically registered for that course in that future semester?

  • No. Your planner is for planning purposes only. You will register through myPPCC during your assigned registration time slot.

Is the course I planned guaranteed for that future semester?

  • No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, you should identify and alternative course and move the original course, if still needed, to a future term.

Can I print my plan?

  • Yes. You must go to the "View" menu, select "Compact", and a print button will appear in the lower right corner.

How should I show that I intend to take a class at another institution this summer?

  • So that your advisor will be able to track what you intend to take at another institution, please do the following: For the term in which you plan to take the class, select the "+" button and add a "Placeholder". In the requirement field select "Comment", and in the value field enter the institution and course you intend to take at the other institution, such as, "Metro State, MTH 125".

Using the GPA Calculator Feature

What does the Term Calculator show?

  • The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned units and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.

Is this calculated GPA guaranteed?

  • No. This is an estimate only.

Why can't I select certain grades?

  • Some grades do not count in your GPA. These grades include S/A, S/B, S/C, U/D, U/F, SP, W, AW, I, S, and U.